Other Costs You Will Incur
- Airline ticket home from Championships – Indianapolis, IN
- Other items, some purchased through Pacific Crest, e.g. mouthpieces, tools, valve oil, uniform undergarments, etc.
- Recommended cash for tour ($200) – To cover meals/activities on free days, laundry, meals at some stadiums, etc.
- Sunscreen (many bottles), baseball hats, sunglasses, one-gallon water jug, air mattress
- Transportation to/from rehearsals
- Cross-trainer athletic shoes (you’ll need a second pair half-way through tour tour)
Deposit to Secure a Spot
Once a student is accepted, a non-refundable deposit of $300 is due to secure that spot. That deposit is within seven (7) days of acceptance (or immediately, if accepted June 1 or later). After that period, Pacific Crest has the option of rescinding its acceptance offer.
During a student’s audition period, camp fees are paid for each camp. Once offered a spot, members pay tuition instead of camp fees. Camp fees paid for January and later will be credited as tuition for those members accepted after January 1.
NOTE: To stay current, members must make a minimum tuition payment of $300 in per month — in advance of the first camp date of that month — until their balance is paid in full.
Tuition Payment Options
Early Pay – Member pays in full by March 31, 2020 (brass, percussion, drum majors) or May 31, 2020 (color guard), and is charged a tuition amount of $3,850. See Item B above.
Regular Pay – Member makes monthly payments so that tuition is paid in full by May 31, 2020 (for brass, percussion, and drum majors) or June 30, 2020 (for color guard), for a total tuition charge of $4,000. See Item C above.
If you need to extend payments beyond these deadlines, we recommend you pay in full using a credit card and make monthly payments to your credit card company. If you pay in full by the early pay date, your $150 Early Pay discount will help offset the credit card interest payments.
Sample Monthly Payment Plans
Musicians and Drum Majors Sample Payment Plan
|Month||Early Pay||Reg. Pay|
Color Guard Sample Payment Plan
|Month||Early Pay||Reg. Pay|
NOTE: You may structure your monthly payments as needed to pay in full by May 31 (June 30 for color guard); however, you must make a minimum tuition payment of $300 per month — in advance of the first camp date of that month — until your balance is paid in full.
If a check is returned due to insufficient funds, a $25 NSF fee will be charged to the member. If a second check is returned due to insufficient funds, another $25 NSF fee will be charged and all future payments for the season must be made by credit card, debit card, cash, or cashier’s check.
A member’s status may be changed from Performer to Understudy at any time during the season. Understudies continue participating but are not guaranteed a performance spot in competitions.
If a member’s status changes to Understudy before July 15, their tuition charge will be reduced by 50%. If the change occurs on or after July 15, their tuition will be reduced by the number of days remaining on tour x $20.
If an Understudy earns a performance spot before June 15, tuition charges will revert back to the full tuition amount; otherwise, the discounted rate remains in force through the end of the season — even if that member earns a performance spot after June 15th.
If a member chooses to withdraw from Pacific Crest rather than maintain membership as an Understudy, their withdrawal will be based upon Withdrawal Due to Personal Reasons (see below).
Dismissal for Cause
If Pacific Crest terminates a member for cause (see Member Guide for policies, procedures, and code of conduct), a tuition credit will be calculated based upon the Withdrawal Due to Personal Reasons policy. If Pacific Crest terminates a member due to performance ability, a tuition credit will be calculated based upon the Withdrawal Due to Injury policy.
Withdrawal Due to Injury
If a member suffers an illness, accident, or injury that requires a withdrawal before the end of the season, they must complete a Performer Withdrawal Form and return it with a doctor’s note recommending withdrawal. If the Performer Withdrawal Form is dated before June 8, 2020, the member’s account will be credited 100% less camp fees accrued through that time (whether they attended or not) or their $300 deposit — whichever is greater. On or after June 8, 2020, the credit will be calculated at a rate of $20 per day of non-participation through August 8, 2020. Whether a refund results depends on payments made.
Withdrawal Due to Personal Reasons
To withdraw from Pacific Crest, the member must complete a Performer Withdrawal Form and return it by email, mail, or in person. Tuition will be pro-rated per the schedule below. Whether a refund results depends on the payments made. Failure to attend a rehearsal or merely giving notice to an instructor or another member will not be regarded as notice of withdrawal, and tuition charges will continue to accrue until the Performer Withdrawal Form is completed and returned.
WITHDRAWAL – PRORATED TUITION TABLE
|Date Membership Agreement Submitted||Date of Member Signature on Withdrawal Form||Tuition Charged|
|Dec., 2019 – January, 2020||Feb., 2020||$500|
|May 1-30, 2020||$1,500|
|May 31, 2020, or later||$3,000|
|Feb., 2020||March, 2020||$500|
|June 1 – June 30, 2020||$3,000|
|March, 2020||April, 2020||$500|
|June 1, 2020, or later||$3,000|
|April, 2020 or later||May 1 – May 15, 2020||$500|
|June 1, 2020 or later||$3,000|
Exceptions to the Fees Schedule and Policies
Except where noted within the document, there are no exceptions to the Fees Schedule and Policies above. Appeals for exceptions may be made in writing to the Pacific Crest Board of Directors. The Board of Directors will vote whether to grant an appeal at the regularly scheduled Board meeting following the date the appeal was received.