Approved by the Pacific Crest Youth Arts Organization Board of Directors on October 13, 2024
A. Program Fees
| Tuition Uniform or Costume Total Program Fees |
$5,775 $ 200 $5,975 |
B. Discounts and Credits
Veteran Discounts
If you have completed one or more seasons with Pacific Crest, you will receive a discount of $150 for each of those seasons.
Volunteer Credits
Family or friends who volunteer with Pacific Crest for one or more full weeks will earn a $50-per-day per diem reimbursement. These may be applied directly against your fees. Details are provided separately.
C. The Value: What’s Included with Your Fees
- 70+ day intensive performing arts program, including:
- Immersive 10-week experience of spring training and national tour
- Housing, rehearsal facilities, meals, bus transportation
- 20+ performances in front 100,000 spectators
- Music, choreography, instruction
- Use of corps-owned instruments and equipment, sticks and mallets
- Rehearsal ensemble shorts and shirt, insoles, gloves
- Performance shoes, uniform/costume, compression shirts (musicians), tights & warmups (guard)
D. Other Costs You Will Incur
The following list may not be fully inclusive of all additional expenditures, but represents the majority of those you can expect to incur in addition to fees:
- Your own transportation home from Championships, e.g., airline ticket from Indianapolis, IN.
- Makeup, socks and compression shorts (musicians), brass mouthpieces ($150-$200), etc.
- Spending cash ($150 recommended) – to replace toiletries, laundry, free day activities and meals, prescriptions, etc.
- Sunscreen, baseball hat, sunglasses, one-gallon water jug, sleeping bag, etc.
- Cross-trainer athletic shoes for rehearsal
E. Price (Fees) vs Cost
The total operating budget for the Drum and Bugle Corps is $1.65 Million – or $10,004 per student. These costs are shown in the Total Cost per Student chart below. Because we charge $5,975, you receive a built-in scholarship of $4,188 when you complete your registration! This scholarship – 40% of your cost – is funded by our fans, supporters, and Board of Directors.
Policies
1. Non Refundable Deposit
Once accepted, a non-refundable deposit of $975 is due to secure your spot. If your deposit is not paid within seven (7) days of acceptance, Pacific Crest reserves the right to rescind our offer.
2. Rehearsal Camp Fees During the Audition Period
During your audition phase, you will register and pay fees for each rehearsal camp you attend. Once offered a spot, you simply pay your fees. No additional rehearsal camp fees will be charged after that date. If – as an applicant – you are called back to continue your audition at a future rehearsal camp, you must register and pay for each camp you attend. If you are accepted at a call-back rehearsal camp, your call-back camp fee(s) will be credited toward your program fees.
3. Payment Plans
Based on acceptance in December or January. Discounts/credits are deducted from your final payment.
Musicians and Drum Majors |
||
| First Payment (non-refundable) | $975 | Due upon acceptance to reserve your spot |
| Installment #1
Installment #2 Installment #3 Installment #4 |
$1,250
$1,250 $1,250 $1,250 |
Due: February 1, 2025
Due: March 1, 2025 Due: April 1, 2025 Due: May 1, 2025 |
Color Guard |
||
| First Payment (non-refundable) | $975 | Due upon acceptance to reserve your spot |
| Installment #1
Installment #2 Installment #3 Installment #4 |
$1,250
$1,250 $1,250 $1,250 |
Due: March 1, 2025
Due: April 1, 2025 Due: May 1, 2025 Due: June 1, 2025 |
Students accepted February 1 or later are responsible for paying their account in full by June 30, 2025, regardless of the date accepted.
4. Withdrawal or Dismissal Due to Injury
You may withdraw from Pacific Crest voluntarily due to an illness, injury, or accident that impairs your ability to fully participate in the program. You must complete a Performer Withdrawal Form and return it with a doctor’s note recommending withdrawal. Please note that Pacific Crest also reserves the right to dismiss a student based on illness, injury, or accident. Under this condition, the student’s Performer Agreement will be terminated, and the student will be released from Pacific Crest.
Credits will be applied to your account as follows. Any refund depends on payments made:
Before June 1, 2025: Your account will be credited 100% less $300 per rehearsal camp attended or the non-refundable deposit, whichever is greater.
On or after June 1, 2025: A credit will be calculated at $50 per day of non-participation after the termination of the Performer Agreement through Saturday, August 9, 2025.
5. Withdrawal for Personal Reasons
Joining a performance ensemble requires commitment and obligations to your peers. Moreover, Pacific Crest will have selected you over several others; therefore, withdrawals for personal reasons are strongly discouraged.
Nonetheless, if you choose to withdraw, you must request a Performer Withdrawal Form from the CEO, and return the completed form to him. Failure to attend a rehearsal or merely giving notice to an instructor or other performer will not be regarded as notice of withdrawal, and program fees will continue to accrue until the Performer Withdrawal Form is completed and returned.
Fees will be prorated per the schedule below. Any refund depends on the payments made.
| Performer Agreement Signed | Withdrawal Date | Fees Owed |
| December 2024 through March 31, 2025 | March 31 or earlier
April 1 – May 31 June 1 or later |
$ 975
$ 3,000 $ 5,975 |
| April 1, 2025 through May 31, 2025 | May 31 or earlier
June 1 – June 30 July 1 or later |
$ 975
$ 3,000 $ 5,975 |
| June 1 or later | June 1 or later | $ 5,975 |
6. Dismissal for Cause
If Pacific Crest terminates a student’s Performer Agreement for violating our policies or code of conduct (see Program Participant Handbook), a refund will be calculated based upon Section 5: Withdrawal for Personal Reasons. Refer to the prorated fees table in that section. Any refund depends on the payments made.
7. Dismissal for Performance Ability
If Pacific Crest terminates a student due to performance ability, a refund will be calculated based on Section 4: Withdrawal or Dismissal Due to Injury. Any refund depends on the payments made.
8. Swing Performers
A swing performer shares a spot with another swing performer. These positions are reserved for students who may be underperforming vis a vis their peers in their section. Instead of being placed on a reserve or alternate list, these students learn and perform approximately half the show.
Example: Trumpet spot #24 could be shared by two students. Swing performer 1 might perform the first half of the show; swing performer 2 might perform the back half of the show. This allows students who otherwise might be alternates to grow and develop as a performer.
Swing spots may be assigned at any time, though likely not sooner than at the Memorial Weekend rehearsal camp. Some swing performers will get into the show fully due to withdrawals or injuries. There is no discount for swing performers.
9. Refund Due to Season Cancellation
While we do not anticipate this, if the season is canceled, credits will be applied to student accounts based on Section 4: Withdrawal or Dismissal Due to Injury. Any refund depends on the payments made.
10. Exceptions to the Fees Schedule and Policies
Appeals for exceptions to the Fees Schedule and Policies may be made in writing to the Pacific Crest Board of Directors. The Board of Directors will vote whether to grant an appeal at the regularly scheduled Board meeting following the date the appeal was received.