(Approved: Board of Directors 10/10/2021)
Tuition for the 2022 Drum Corps season totals $4,800. Tuition breaks down as follows, but this allocation is subject to change based on modifications to any of the season’s phases:
Fees
Winter and Spring Education
| Non-Refundable First Payment | $395 |
| January 21 – 23 (Musicians and Drum Majors) | Included |
| February 26 – 27 (Brass and Drum Majors) | Included |
| April 29 – May 1 (All Sections) | $200 |
| May 27 – May 30 (All Sections) | $300 |
Spring Training and Tour
| June 4 – August 14 (11 weeks) * | $355 per week |
| Total | $4,800 |
| + Flight home from Indianapolis | |
*Spring Training includes housing, bus transportation, and meals, except at venues that do not permit us to serve meals.
TOTAL COST VS TUITION PRICE
The total operating budget for the Drum and Bugle Corps program is $1.24 Million. The budget is allocated across categories as seen in CHART 1. If we asked each student to cover their total cost, your tuition would be $8,056! Instead, Pacific Crest provides a scholarship of $3,256 per student, which is funded by our fans, donors, and Board of Directors (see CHART 2).
WHAT’S INCLUDED IN YOUR TUITION
- 80+ day intensive performing arts program, including:
- Immersive 11-week experience of spring training and national tour
- Housing, rehearsal facilities, meals, bus transportation
- 20+ performances in front 100,000 spectators
- Laundry during spring training
- Music, choreography, instruction
- Use of corps-owned instruments/equipment, including percussion sticks and mallets (excludes brass mouthpiece)
- Rehearsal ensemble shorts and shirt, insoles, gloves
- Performance shoes and use of corps-owned uniforms and costumes
- Uniform compression undershirts (musicians), tights and warmups (color guard)
OTHER COSTS
- Your own transportation (airline ticket) home from Indianapolis, IN. This is not booked through Pacific Crest.
- Mouthpiece (brass players). The brand and model will be determined by the staff.
- Performance gear: makeup (Color Guard), performance socks and compression shorts to wear under uniform pants (musicians)
- Spending cash ($150 recommended) – to replace toiletries and like items, laundry, free day activities and meals, prescriptions, etc.
- Sunscreen, baseball hat, sunglasses, one-gallon water jug, sleeping bag, etc.
- Cross-trainer athletic shoes for rehearsal
VETERAN DISCOUNTS
Students will receive a discount of $100 for each season completed with Pacific Crest, including those who were contracted performers at Pacific Crest when the 2020 season was cancelled.
VOLUNTEER CREDITS
Students who help us secure volunteers for food service from June 4 through July 15 will earn a discount of $100 for each seven-day period (Sunday through Saturday) worked. There may be other similar volunteer credits available. Credits are also available for students whose family members volunteer for work compensated by the organization. Examples of this work include set or props construction, commercial truck driving, getting a meal donated by a caterer or restaurant, etc.
POLICIES
1. Nonrefundable First Payment to Secure your Spot
Once a student is accepted, a non-refundable first payment of $395 is due upon registration to secure their spot. If the payment is not paid within seven (7) days, Pacific Crest has the option to rescind its acceptance offer.
2. Rehearsal Camp Fees
While auditioning, a fee is required to participate in each rehearsal camp ($200 for camps in December, January, February, March, and April; $300 for the Memorial Day weekend camp). Once offered a spot, a student simply pays tuition. Any rehearsal camp fees paid after the student’s first rehearsal camp will be credited as tuition.
3. Payment Authorization Agreement and Payment Plans
Pacific Crest Youth Arts Organization (PCYAO) requires that each student provide credit card or bank account information for their tuition payments. PCYAO does not store this information, but passes it securely to Authorize.net, a third-party payment processor that is compliant with Payment Card Industry (PCI) Data Security Standards.
A Payment Authorization Agreement is required for all Drum and Bugle Corps students upon submitting their registration forms. The agreement outlines two payment plan options:
Option 1: Payment in full upon registration (save $100!)
Option 2: Payments charged to your credit card each month.
Option 1 (Save $100!)
| Upon Registration | $4,700 |
| January | n/a |
| February | n/a |
| March | n/a |
| April | n/a |
| May | n/a |
| Total | $4,700 |
Option 2
| Upon Registration | $395 |
| January | $881 |
| February | $881 |
| March | $881 |
| April | $881 |
| May * | $881 |
| Total | $4,800 |
* Students accepted in the late spring may have until June 30 to pay their tuition in full.
4. Withdrawal for Personal Reasons
Joining an elite performance ensemble requires a high-level commitment to the team; therefore, withdrawals for personal reasons are highly discouraged. If a student chooses to withdraw, however, they must request a Performer Withdrawal Form and return the completed form to the CEO. Failure to attend a rehearsal or giving notice to an instructor or other performer will not be regarded as notice of withdrawal, and tuition charges will continue to accrue until the Performer Withdrawal Form is completed and returned.
Tuition will be prorated per the schedule below. Any refund depends on the payments made.
Performer Agreement Signed December 2021 through April 25, 2022
| Withdrawal Date | Tuition Owed |
| April 25 or earlier | $395 |
| April 26 – May 20 | $595 |
| May 21 – June 3 | $895 |
| June 4 – June 10 | $1,250 |
| June 11 – June 17 | * $2,500 |
| June 18 – June 30 | * $3,800 |
| July 1 or later | * $4,800 |
Performer Agreement Signed April 26, 2022 through May 20, 2022
| Withdrawal Date | Tuition Owed |
| June 3 or earlier | $395 |
| June 4 – June 10 | $750 |
| June 11 – June 17 | * $2,500 |
| June 18 – June 30 | * $3,500 |
| July 1 or later | * $4,800 |
Performer Agreement Signed May 21, 2022 through June 3, 2022
| Withdrawal Date | Tuition Owed |
| June 4 – June 10 | $395 |
| June 11 – June 17 | * $2,500 |
| June 18 – June 30 | * $3,500 |
| July 1 or later | * $4,800 |
Performer Agreement Signed June 4, 2022 or later
| Withdrawal Date | Tuition Owed |
| June 11 – June 17 | $750 |
| June 18 – June 30 | * $3,500 |
| July 1 or later | * $4,800 |
* NOTE: Due to the advance planning required, withdrawing June 11 or later results in tuition owed that is greater than the rehearsal and weekly costs in the first table of this document.
5. Withdrawal or Dismissal Due to Injury
A student may withdraw voluntarily due to an illness, injury, or accident that negatively affects their ability to fully participate in the program. The student must complete a Performer Withdrawal Form and return it with a doctor’s note recommending withdrawal. Alternatively, Pacific Crest reserves the right to dismiss a student based on such illness, injury, or accident. Under this scenario, the student’s Performer Agreement will be terminated, and the student will be released from the Drum Corps. A tuition refund will be issued based on the services provided.
Example: If a student withdraws due to injury on June 11, tuition payments would be refunded less $1,250: the non-refundable first payment ($395) + April Rehearsal Camp ($200) + Memorial Weekend Rehearsal Camp ($300) + one week of Spring Training ($355).
6. Dismissal for Cause
If Pacific Crest terminates a student’s Performer Agreement for violating our policies or code of conduct (see Program Participant Handbook), a refund will be calculated based upon Section 4: Withdrawal Due to Personal Reasons. Refer to the prorated tuition table in that section. Any refund depends on the payments made.
If Pacific Crest terminates a student’s Performer Agreement due to performance ability, a refund will be calculated based upon Section 5: Withdrawal Due to Injury above.
7. Refund Due to Season Cancellation
While we do not anticipate this, if the season is cancelled, refunds will be issued based on the date of cancellation and services provided. See the example above in Section 5: Withdrawal Due to Injury.
8. Exceptions to the Fees Schedule and Policies
Appeals for exceptions to the Fees Schedule and Policies may be made in writing to the Pacific Crest Board of Directors. The Board of Directors will vote whether to grant an appeal at the regularly scheduled Board meeting following the date the appeal was received.