Approved by the Pacific Crest Youth Arts Organization Board of Directors on October 12, 2025

A. Program Fees

Tuition
Uniform or Costume
Total Program Fees

$6,250
$ 250
$6,500

B. Discounts and Credits

Veteran Discounts

If you have completed one or more seasons with Pacific Crest, you will receive a discount of $150 for each of those seasons.

Volunteer Credits

From time to time, Pacific Crest offers opportunities to earn tuition credits. These may be earned through community performances, selling merchandise, staffing a fundraising event, volunteering during spring training or tour, etc.. Details about these opportunities will be provided as they become available.

C. The Value: What’s Included with Your Fees

75+ day intensive performing arts program, including:
- Immersive 10-week experience of spring training and national tour
- Housing, rehearsal facilities, meals, bus transportation
- 20+ performances in front 100,000 spectators
Music, choreography, instruction
Use of corps-owned instruments and equipment, sticks and mallets
Rehearsal ensemble shorts and shirt, insoles, gloves
Performance shoes, uniform/costume, compression shirts (musicians), tights & warmups (guard)

D. Other Costs You Will Incur

The following list may not be fully inclusive of all additional expenditures, but represents the majority of those you can expect to incur in addition to fees:

Your own transportation home from Championships, e.g., airline ticket from Indianapolis, IN.
Makeup, socks and compression shorts (musicians), brass mouthpieces ($150-$200), etc.
Spending cash ($180-$300 recommended) – to replace toiletries, laundry, free day activities and meals, prescriptions, etc.
Sunscreen, baseball hat, sunglasses, one-gallon water jug, sleeping bag, etc.
Cross-trainer athletic shoes for rehearsal

E. Price (Fees) vs Cost

The total operating budget for the Drum and Bugle Corps is $1.81 Million – or $10,967 per student. These costs are shown in the Total Cost per Student chart below. Because we charge $5,975, you receive a built-in scholarship of $4,467 when you complete your registration! This scholarship – 41% of your cost – is funded by our fans, supporters, and Board of Directors.

Policies

1. Non Refundable Deposit

Once accepted, a non-refundable deposit of $1,000 is due to secure your spot. If your deposit is not paid within seven (7) days of acceptance, Pacific Crest reserves the right to rescind our offer.

2. Rehearsal Camp Fees During the Audition Period

During your audition phase, you will register and pay fees for each rehearsal camp you attend. Once offered a spot, you simply pay your fees. No additional rehearsal camp fees will be charged after that date.

If – as an applicant – you are called back to continue your audition at a future rehearsal camp, you must register and pay for each camp you attend. If you are accepted at a call-back rehearsal camp, your call-back camp fee(s) will be credited toward your program fees.

3. Payment Plans

Based on acceptance in December or January. Discounts/credits are deducted from your final payment.

Musicians and Drum Majors

First Payment (non-refundable)

$1,000

Due upon acceptance to reserve your spot

Installment #1

Installment #2

Installment #3

Installment #4

$1,375

Due: February 1, 2026

Due: March 1, 2026

Due: April 1, 2026

Due: May 1, 2026

Color Guard

First Payment (non-refundable)

$1,000

Due upon acceptance to reserve your spot

Installment #1

Installment #2

Installment #3

Installment #4

$1,375

Due: March 1, 2026

Due: April 1, 2026

Due: May 1, 2026

Due: June 1, 2026

Students accepted February 1 or later are responsible for paying their account in full by June 30, 2026 regardless of the date accepted.

4. Withdrawal or Dismissal Due to Injury

You may withdraw from Pacific Crest voluntarily due to an illness, injury, or accident that impairs your ability to fully participate in the program. You must complete a Performer Withdrawal Form and return it with a doctor’s note recommending withdrawal. Please note that Pacific Crest also reserves the right to dismiss a student based on illness, injury, or accident. Under this condition, the student’s Performer Agreement will be terminated, and the student will be released from Pacific Crest.

Credits will be applied to your account as follows. Any refund depends on payments made:

Before June 1, 2026: Your account will be credited 100% less your non-refundable deposit plus $300 per month that has passed since January 1, 2026. For example, if you withdraw on June 1, your total amount owed will be $2,500 ($1,000 deposit + five months at $300 per month).

On or after June 1, 2026: A credit will be calculated at $50 per day of non-participation after the termination of the Performer Agreement through Saturday, August 8, 2026.

5. Withdrawal for Personal Reasons

Joining a performance ensemble requires a commitment to your peers, and recognizes that others were passed over to select you; therefore, withdrawals for personal reasons are strongly discouraged.

Nonetheless, if you choose to withdraw, you must request a Performer Withdrawal Form from the CEO, and return the completed form to him. Failure to attend a rehearsal or merely giving notice to an instructor or other performer will not be regarded as notice of withdrawal, and program fees will continue to accrue until the Performer Withdrawal Form is completed and returned.

Fees will be prorated per the schedule below. Any refund depends on the payments made.

Performer Agreement Signed	Withdrawal Date	Fees Owed
Through March 31, 2026	March 31 or earlier April 1 – May 31 June 1 or June 30 July 1 or later	$ 1,000 $ 3,000 $ 6,250 $6,500
April 1, 2026 through May 31, 2026	May 31 or earlier June 1 – June 30 July 1 or later	$ 1,000 $ 3,000 $ 6,250
June 1, 2026, or later	June 1 or later	$ 6,250

6. Dismissal for Cause

If Pacific Crest terminates a student’s Performer Agreement for violating our policies or code of conduct (see Program Participant Handbook), a refund will be calculated based upon Section 5: Withdrawal for Personal Reasons. Refer to the prorated fees table in that section. Any refund depends on the payments made.

7. Dismissal for Performance Ability

If Pacific Crest terminates a student due to performance ability, a refund will be calculated based on Section 4: Withdrawal or Dismissal Due to Injury. Any refund depends on the payments made.

8. Swing Performers

A swing performer shares a spot with another swing performer. These positions are reserved for students who may be underperforming vis a vis their peers in their section. Instead of being placed on a reserve or alternate list, these students learn and perform approximately half the show.

Example: Trumpet spot #24 could be shared by two students. Swing performer 1 might perform the first half of the show; swing performer 2 might perform the back half of the show. This allows students who otherwise might be alternates to grow and develop as a performer.

Swing spots may be assigned at any time, though likely not sooner than at the Memorial Weekend rehearsal camp. Some swing performers will get into the show fully due to withdrawals or injuries. There is no discount for swing performers.

9. Refund Due to Season Cancellation

While we do not anticipate this, if the season is canceled, credits will be applied to student accounts based on Section 4: Withdrawal or Dismissal Due to Injury. Any refund depends on the payments made.

10. Exceptions to the Fees Schedule and Policies

Appeals for exceptions to the Fees Schedule and Policies may be made in writing to the Pacific Crest Board of Directors. The Board of Directors will vote whether to grant an appeal at the regularly scheduled Board meeting following the date the appeal was received.